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Direct answer
For Fayette County public records, choose the Lexington-Fayette department that maintains the record, review the current requester-eligibility language for an Open Records Act request, and write a sufficiently precise description. Use the separate Police process for police records and keep each department’s response in its own source trail.
Lexington-Fayette separates several high-volume record families from the general route
| Record family | Published route | Why separation matters |
|---|---|---|
| General LFUCG administrative record | General open-records request process | Use the City-county route when no specialized department channel applies. |
| Police record | Lexington Police open-records process | Police records use a separate custodian and written-request requirements. |
| Fire, Community Corrections, Animal Care and Control, Zoning Compliance | Separate department channels identified by LFUCG | These departments maintain specialized records that should not be forced through one generic request lane. |
Lexington Police needs a written, sufficiently precise request
Written request
Police requires the request in writing
Preserve the exact wording so a later follow-up can show what record the police custodian was asked to search for.
Precision
The description must be specific enough to locate the record
Use report, incident, date, location, person or another concrete clue when available rather than a broad narrative.
Separate custodian
Police records are handled by a police custodian
A general LFUCG request and a Police request should remain separate even when both concern the same event or person.
The LFUCG page also states a requester-eligibility rule
Lexington-Fayette states that Open Records Act requesters must meet Kentucky residency requirements. Because this is an access condition published by the government, it should remain attached to the LFUCG request process rather than being presented as a general rule for every other kind of public access or online search.
For a practical workflow, check the current LFUCG eligibility language before submitting a formal Open Records Act request, then continue with the record-specific department route. The residency requirement does not make Police, Fire, corrections, zoning and other department records interchangeable; custody still determines the search.
A Fayette County request should resolve department and description before submission
1
Choose the LFUCG department or specialized routeDecide whether the record belongs to Police, Fire, Community Corrections, Animal Care and Control, Zoning Compliance or the general administrative process.2
Confirm the current requester eligibility languageFor an Open Records Act request, review the residency requirement published by Lexington-Fayette before submitting.3
Write a record-specific descriptionUse the document or report type plus the strongest date, location, person, case, incident or other identifier accepted by that custodian.4
Keep each department response separateIf the research crosses from Police to another LFUCG department, open a second source trail rather than treating one response as coverage of all local government records.